Lowongan Office Manager CPLUSco Connect Semarang - CPLUSco Connect is a
new IT business unit of CPLUSco Group, under licence from a
fast-growing Australian owned IT company.In CPLUSco Connect, we are
focusing on fashion and retail industry in Australia, Malaysia,
Singapore, and Indonesia.
We are looking for new team members to be based in Semarang, Central Java, Indonesia for our international operation above
We are looking for new team members to be based in Semarang, Central Java, Indonesia for our international operation above
Office Manager
Jawa Tengah - Semarang
Jawa Tengah - Semarang
Responsibilities:
The focus of this role is to both set-up and to ensure efficient and
effective a Semarang branch office operations including day to day
financial administration, day-to-day liaison with Directors in Kuala
Lumpur and Brisbane office, along with supervision and liaison with
Indonesian Team Leaders where appropriate.
Working under directive from Brisbane and will involve frequent contact (mostly VoIP and Video Conferencing) with leaders and staff across Malaysia, Indonesia and Australia, the role requires an effective level of English.
The role also requires an ability to work independently under cloud-computing environment, a high degree of professionalism, along with high degree of adaptability and flexibility. It also requires strong interpersonal and relationship building skills, both in virtual and physical environment.
Working under directive from Brisbane and will involve frequent contact (mostly VoIP and Video Conferencing) with leaders and staff across Malaysia, Indonesia and Australia, the role requires an effective level of English.
The role also requires an ability to work independently under cloud-computing environment, a high degree of professionalism, along with high degree of adaptability and flexibility. It also requires strong interpersonal and relationship building skills, both in virtual and physical environment.
Financial Management
- Administrative assistance with tasks relating to financial management of the company, including but not limited to: organising purchase orders and creditor invoice approval for payment, preparation of invoices etc.
- Ensure adherence of financial policies and procedures by all personnel.
- Supervise payrolls, account receivables and payables.
- Assist with filing of returns/reports to local authorities. Ensure timely renewal and efficient record-keeping of business-related registrations, insurances and contracts.
- Liaise with banker, auditor and Indonesian local tax authorities.
- Prepare half-yearly personnel and operations budget, in close consultation with Directors and Finance Officer. Provide inputs to budgeting for programme activities, if needed.
- Manage the Petty Cash Fund (PCF); review claims, ensuring proper documentation; disburse payments according to guidelines; submit liquidation reports in a timely manner.
- Ad-hoc task as directed.
Office Management
- Oversee personnel, workload and activities.
- Ensure that phone calls, visitors, mails and all digital forms of correspondences are properly attended and/or recorded.
- Oversee office QA / record-keeping system and induct new personnel in the operation of the system (cloud-computing experience or strong willingness to learn is desirable).
- Manage all office inventories and equipment, in association with other departments (IT, Marketing, Production). Ensure proper usage, maintenance and documentation of office equipment and facilities.
- Assist with compliance with building health, safety and fire regulations.
Human Resources
- Manage recruitment process, including placement of job advertisements, screening job applications, arranging for interviews and coordinating with candidates as needed.
- Prepare employment contracts or consultancy agreements according to terms of references and the Indonesian Labour Law.
- Implement the annual performance appraisal system in coordination with Directors and Team Leaders; coordinate the implementation of personnel improvement plans.
- Ensure that the Firm’s employment practices are in line with the legislative requirements and good practices.
- Perform Induction, Employee Relations, Terminations, Compensation and Benefits, Training and Development and HR Data Management.
Others
- Support the firm’s compliance in maintaining ISO certification.
- Coordinate the timely procurement of travel schedule, required supplies and services including air tickets, visa arrangements, hotel bookings etc.
- Provide administrative support to expatriate colleagues on visa and residency issues (if necessary).
- Coordinate official correspondence with Investors and other stakeholders if required
- Other duties as required to successfully undertake the role
Requirements:
- Minimum of S1 Degree
- Minimum 5 years of experience in office administration, Human Resources and Finance administration (Having experience in setting up a new office environment will be an advantage)
- Familiar with Indonesia domestic and corporate tax issue (would be desired)
- Possess strong office administration skills and multi-tasking skills
- Possess basic knowledge on Indonesia HR employment regulation and law
- Highly organised and able to effectively prioritise even when demands are significant
- Good communication and interpersonal skills (including formal and informal presentations, written communications and reports)
- Able or willing to learn to work in cloud computing environment, with delicate balance between independent and team environment
- Proficient in Microsoft Office suite (or equivalent) especially Outlook (or equivalent email management software) and its practical applications
Please send your complete resume with expected salary and cover letter
with recent Photograph, and your project portfolios, with PDF format to email :
semarang@cplusco.com and cplusco.id@gmail.com
sumber: jobstreet.co.id
